Browse Files
Shared Drives give your team one place to keep the files everyone needs. Move content into a shared space, control exactly who has access, and use shared assets anywhere you insert images in MorningAI.
Every brand also starts with one shared drive already in place: Knowledge Base, for the documents every agent reads. It sits under Shared Drives like any other drive, but it can't be renamed, moved or deleted. See Knowledge Base: The Documents Every Agent Reads.
Why Shared Drives Matter
Team assets scattered across personal libraries slow everyone down: files get re-uploaded, versions drift, and nobody is sure which asset is approved. Shared Drives keep collaborative content in one governed space with per-person access, so the whole team works from the same set of files.
Step-by-Step Walkthrough
- Create a drive or move content into one. Open Shared Drives in Files and click Create Drive, or select the files or folders you want to share and choose Move to Shared Drives.
- Manage who has access. Open the permissions modal on a drive to add or remove people and control access per person.
- Let notifications do the announcing. When you share a drive with someone, they receive an email notification, so there's no need for a separate follow-up.
- Spot shared content at a glance. Shared items carry a Shared chip in the file explorer, so it's always clear which files the team can see.
- Work in bulk with multi-select. Use the checkboxes and the selection action bar to move, organize, or manage many files at once.
- Use shared files anywhere. Shared Drive content appears in insert-from-assets flows across the product, so anyone with access can drop shared images straight into their work.
- Invite teammates faster. When sharing, start typing a name in the invite field and MorningAI suggests teammates from your brand, with their avatar, name and email.
Real-World Use Cases
Brand asset library. Keep approved logos, product photos, and templates in a Shared Drive so every campaign starts from the right assets.
Campaign handoffs. Move a campaign folder into a Shared Drive when it's ready for review, and grant stakeholders access from the permissions modal.
Onboarding new teammates. Share the drives a new teammate needs on day one. They get an email notification and can start working from the shared drive right away.
Pro Tips
- Use multi-select to move an entire campaign's worth of files into a Shared Drive in one action.
- Review the permissions modal periodically to keep access aligned with who's actually on the project.
- Look for the Shared chip before editing a file. It's a quick reminder that teammates rely on it too.
Frequently Asked Questions
Do teammates get notified when I share a drive?
Yes. Recipients receive an email notification when a drive is shared with them.
Can I use shared files when inserting images into content?
Yes. Shared Drive content is available in select-from-assets flows across the product.
How do I change who has access later?
Open the permissions modal on the drive at any time to add or remove people.
Next Steps
Pick a folder your team uses every week and move it into a Shared Drive. Log in to MorningAI
